Sunday, July 14, 2024

How To Keep Your Business Safe With Staff.

September 14, 2019 by  
Filed under Tech/Internet, Weekly Columns

( Your staff holds a certain amount of responsibility for your business. They’re using personal and sometimes confidential information, they’re using business supplies every day, and the internet is being accessed constantly for work. So when it comes to keeping your business safe in regards to your staff, here are a few tips that might be helpful.

Train Them To Be Wary

Firstly, it’s important to remind your staff that they are representing the company to some degree. There’s certainly a responsibility and an expectation that they behave and perform a certain way when it comes to their working hours. So it might be a good idea to give your staff plenty of training when it comes to using personal information and how to store that information too. With recent changes in businesses storing personal information, it’s critical that staff aren’t holding onto customer information without their knowledge. When staff are browsing the internet, they need to be careful about what they go on and how they deal with emails that come through and which may hold viruses. The last thing you want is to have someone steal that information and hold your business to ransom.

It may be worth having your IT support come in or a professional that has a lot of experience in business security, to teach and train your staff of what to be cautious of and what they should be doing to practice safe searching and handling data.

Keep The Financial Spending Within Accounts

When it comes to the spending, the more people that have access to the credit card or financial information, the riskier it gets. There’s likely to be more temptation also to spend more without consent of managers or having it signed off properly. Not only that but not everyone in your company can be trusted to have hold of a company card or credit card, especially if they have a certain amount available to spend each month. So to make it more difficult and less likely that something bad would happen, it’s good to keep the financial spending all within your accounts. Whenever anyone is spending any money, then they must go through accounts to process that expenditure. That way, no one knows the information of certain financial records, and with less of that data stored on people’s computers, the better.

For staff expenses, where they need to spend money on a company credit card, only look at giving this to a select few and that anyone else with staff expenses must use that card through that staff member or to spend the money themselves and to then expense it back.

Tighten Your Cybersecurity

Cybersecurity is an area of the business that is worth investing heavily in. With more skilled individuals looking to steal data and hack into major companies, the more likely it is that they’ll be looking for companies who maybe don’t have secure upload ibm, or a strong firewall. They’ll also look to exploit the staff members who work for you and to try to trip them up into opening emails and attachments from hackers posing as other staff members. It can be easily done and it’s one thing that a lot of employees end up falling victim to. Ensure that you have a very good security system in place and that you look to improve it every so often. Keep up to date on what’s new in the digital work, particularly when it comes to protecting all that confidential data.

Strengthen Passwords

Most of us will be guilty of using weak passwords or the same password for multiple log-ins. This done in a business can be particularly dangerous because it’s more likely that your business will be a target, rather than a random person individually. Try to get staff members to practice creating better passwords and having an individual password for each thing that they use. You can help with this by finding a good password software that all staff members can use so that they don’t necessarily have to remember every complex password that they create.

Keeping your business safe from your staff is something that a lot often forgets to do. Staff members bare a lot of responsibility for your company, so train them where you can to be vigilant and to keep their information secure. Limit the knowledge of financial information and reduce excessive spending.  It’s all for the benefit of your company and to continue it’s growth, without being at risk of threat by hackers and cyber attacks.

Staff Writer; Carl Poole

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